April 9, 2014 Cook County Board & Committee Meetings

CC Board Restricts Sources of Pets Sold at Pet Stores

 

Note:  As mentioned by other League Observers, there continue to be issues regarding transparency of Board actions.  At this meeting, there was no WiFi available in the Board room for accessing the Board and Commission agendas, and no paper copies were available until finally, after the Committee meetings and an hour and a half into the Board meeting, citizen George Blakemore came in and started passing copies of the Board agenda to audience members.  However, at that point, a second amended proposed ordinance to amend the Animal and Consumer Protection Ordinance was being discussed.  Board members had received this second amended version earlier that morning, but it was not available to audience members at the meeting, nor was it available online on either the Secretary to the Board’s or the Clerk of the Board’s web sites during or after the meeting.  Commissioner Fritchey, who was the chief sponsor of the second amended and original proposed amendment to the Ordinance did identify the changes from what appeared in the agenda, but this observer has not been able to verify that all the changes were identified since this second amended version is still not posted as of the end of April 9.  The 3 New Agenda items were also not available online or at the meeting. Reports of Board Committee meetings from April 8 were approved by the Board during the Board Meeting on April 9, but since these Reports are not available, this Observer does not know what items or how those items that were on the Committee agendas were dealt with at the Committee meetings and consequently what the Board votes accepting the Reports actually mean. However, all items dealt with on the agenda, other than the Committee Reports, were briefly summarized for those watching the meeting, which is appreciated.

After about an hour of public comment from supporters of and those expressing concern over the proposed restrictions to the sources of pets for pet stores, the Board voted unanimously to approve the second amended version of an Amendment to the Cook County Companion Animal and Consumer Protection Ordinance.  Under the version that appeared in the agenda, retailers may only offer for sale cats, dogs, and rabbits that are obtained from a government-operated facility or from a humane society or rescue organization.  However, Commissioner Fritchey stated that under the second amended version that was passed, retailers may also obtain these animals from someone that has 5 or fewer breeding animals.  Further, any municipality that has Home Rule powers may opt out from this ordinance.  Finally, this second amended version provides for an effective date of October 1, 2014, rather than the originally proposed July 1. Commissioner Fritchey said that he would be happy to talk with those who expressed concern over the amendment to see whether any further changes should be proposed to the Board.

Prior to the vote, Commissioner Goslin questioned why the Board was considering this proposed amendment at all, as opposed to referring it to a Board Committee, as is the usual practice.  Commissioner Gorman then moved to refer it to the Legislative Committee so that there would be time for all the written testimony and other information presented to the Board during the public comment period to be reviewed and considered. That motion was voted down, with only Commissioners Gorman, Goslin, Murphy, Schneider, and Suffredin supporting it.  Commissioner Goslin did say that he would look at all the testimony presented and would consider whether he would offer amendments at future Board meetings.

The Board received for filing the Human Resources Biweekly Activity Reports for January 12 through February 8. Commissioner Gainer questioned the large raises/promotions ($35,000 to $50,000) given to several employees at the Juvenile Temporary Detention Center (JTDC) within just a few weeks of the budget being passed. Transitional Administrator of the JTDC sent an employee with a letter to the Board which stated that the Administrator would respond in writing to any written questions the Board had and the employee said that he had been instructed not to respond to any Commissioner questions during the meeting. Several Commissioners expressed their dissatisfaction with what they perceived to be a lack of respect for the Board. Commissioner Suffredin said that Chief Judge Evans had expressed the belief that the hand-off from the Transitional Administrator (appointed by the Federal Court) to the Chief Judge (and therefore from Federal Court to County control) would take place by June or July. 

New Agenda item 14-2448 was passed which apparently (the text of this item was not available to the public) amends the Board’s appointment process to cover the appointment of members of a Juvenile Temporary Detention Center Advisory Council once the JTDC is under the Chief Judge’s supervision.

The 1^st Quarter Report of the Veterans Assistance Commission was received and filed.  The budget for this Commission had been a hot topic during last fall’s budget hearings, and the Board at that time ended up increasing the budget by $100,000 even though the Commission spent far less than had been budgeted in the past.  Per this Report, the Commission has spent $37,000 vs. the $78,000 the Budget Department would have expected, but what was spent is slightly over what had been spent at this time the prior year.

Finance Committee Meeting (prior to the Board Meeting):  Commissioner Suffredin moved to defer the proposed Ordinance to Create a Municipal or Special District Inspector General to the next Board meeting in order to give the Cook County Sheriff and State Comptroller time to work out an acceptable deal with Harvey regarding turning over records. The Committee received the Revenue Report through February for filing.  Revenues from the Clerk of the Court and the Recorder of Deeds were down from what had been projected, but the revenues from the Health & Hospitals System (HHS) for the Health Fund are well above projections. Upon questioning from Commissioner Gainer and others, the Chief Financial Officer for HHS said that most of the excess revenues are coming from the Medicaid Expansion:  the budget anticipated that there would be 56,000 under County Care throughout the year under the expansion, while currently 86,000 have been approved, though some of these may opt for other providers later in 2014; further, some of the revenues received in 2014 are for services provided in 2013.  Commissioner Gainer asked that HHS provide the Board with an estimate of sustainable increase in income.

--reported by Priscilla Mims

Department Review Meetings for 2014 Budget: Tuesday, October 22, 2013

Treasurer, Inspector General, and Public Administrator

Treasurer Maria Pappas touted that her office is “almost” totally funded through the Special Purpose Fund of the “Tax Sales, Automation Fund,” which derives its money from user fees for the sale of property with delinquent taxes.  [Note:  $9.6 million of the total Treasurer’s proposed budget of $11.6 million comes from the Special Purpose Fund.  The remaining $2 million comes from the Corporate Fund.]  The Treasurer also reminded the Commissioners that since becoming Treasurer, she has significantly reduced the number of Full Time Equivalents (FTEs) from 250 to 92 in the proposed budget. 

Much of that reduction is due to the use of technology and the use of banks and other outlets for the payment of property taxes, as well as online payments.  Treasure Pappas said that the web site is getting 325,000 hits per month, and that 120,000 e-mails are being answered automatically.  Under the STOPS program, $165,000 has been returned to taxpayers as being duplicate payments.  The tax sales program is now automated resulting in tax sales taking place in 3 days, rather than 6 weeks.  The Treasurer said that her office is now undertaking a comprehensive scanning project with the expectation that there will be no filing cabinets of paper by 2015.  To accomplish this technological push, her department now has 25 full time IT employees.

Commissioner Suffredin inquired as to whether the Treasurer has been able to resolve the issues of whether the data is correct in the government bodies’ debt disclosure publication from the Treasurer’s office.  The Treasurer stated that her office is now contacting the local government bodies to make sure the numbers are correct.

Independent Inspector General Patrick Blanchard reported that his office is now fully staffed having hired 5 new investigators.  His office will be taking over the investigation of all complaints under the Shakman decree, which prohibits the hiring/firing/promotion of employees for political reasons, once the President’s Office is deemed in substantial compliance.  He will have 5 of the 14 investigators available for investigating such complaints.  About 30% of the office’s time is now being spent on Shakman-related matters.  His office is also doing work for the Forest Preserve (and being paid for that work out of the Forest Preserve’s funds).  He anticipates over 500 complaints (not related to Shakman) being received by his office this year, which are reviewed before opening a formal OIG investigation.  One investigator is located at Stroger Hospital, and that proximity has resulted in additional complaints being filed.  As a result of his office’s investigations, the Procurement Code was amended to require itemized bills with the dates and description of work performed by County contractors. 

The main outstanding issue for the office is its jurisdiction over the departments under the Elected Officers in the County, other than the President and Board of Commissioners.  Commissioner Goslin stated that it was certainly his intent when he voted for the ordinance creating the Office of Inspector General that it would have jurisdiction over all Cook County officials and employees.  The Inspector General said that the Clerk of the Court has accepted the OIG’s jurisdiction, despite the fact that there is an argument that as part of the State’s court system, the Clerk would be exempt. 

Nicholas Gapas, the Public Administrator, explained that his is a State office, but his budget is under the jurisdiction of the County Board.  However, the money for the budget comes solely out of the fees generated by the Public Administrator in administrating the estates of decedents who leave no will or whose named executor is not able to be the administrator.  If there are no known heirs of decedents, their real estate in Cook County escheats to the County.  Mr. Gapas estimates that close to $3 million will come to the County this year due to unknown heirs and revenue and interest for administering estates.  The Public Administrator’s expense budget for 2014 is only $1.1 million.

-- Priscilla Mims, observer  

Cook County Board Meeting September 11, 2013

The Finance Committee meeting met before the General Board meeting.  Of interest was elimination of the Office of Coroner, which is now the Medical Examiner office. Also, the Medical Examiner now has the power to cremate bodies.  Most big cities allow cremations, and this will allow the medical examiner's office to act more quickly to deal with remains of indigents, unless the remains are unidentified.  Cremation will save the County almost half the amount that it now costs the County to bury unclaimed bodies.

Two interesting agenda items, a proposal urging the IL General Assembly to create stricter criteria for who can serve as a Metra Board Director, and one asking for resignations from suburban Cook County Metra Directors, were moved to the Legislation Committee.

A very involved ordinance amendment dealing with Solid Waste and the county code was referred to the Finance Committee. 

An agreement between the Cook County Medical Examiner office and the Gift of Hope was proposed for organ and tissue donation.  After death, tissue can be retrieved for up to 24 hours.

Several contract extensions or transfers of funds to the Court System were approved.  There was a lot of discussion, particularly from Commissioner Sims, on the award of a contract to Aunt Martha's Youth Service Center, Olympia Field, and how the guidelines are written for an agency to bid for the business. Comm. Sims asked the representative from the Chief Judge's Office to arrange a meeting with Judge Evans to discuss the guidelines.

A new agenda item, offering a proposed resolution by Comms. Goslin and Schneider, urging the Illinois General Assembly to amend the Ethics Act, was sent to the Finance Committee.  Comm. Goslin explained that he sought to have County or board appointees to be included under the Act and used the Metra Board Members as examples of folks who would be covered with this resolution.  There was debate about which committee to refer this amendment to, and President Preckwinkle conferred with her counsel  who suggested that finance was the correct committee.  An amendment giving the Cook County Inspector General the authority to request the State's Attorney to enforce subpoenas was approved, with Comm. Sims voting present.

--Submitted by Laura Davis

Nov. 2, 2011 Budget Departmental Budget Meetings

Chicago Board of Election Comissioners; Cook County Board of Commissioners; Independent Inspector General

Chicago Board of Election Commissioners

Under the proposed budget, this Election Board, which has jurisdiction over all elections within the City of Chicago, will receive $17.4 million from the County.  This covers only 4 employees: the Chairman and 2 Election Commissioners, plus the Executive Director.  In addition, the County pays the fees for election judges and other related expenses as set forth in the statute which created the Board.  The rest of the expenses for conducting elections in 2012 (the primary and general elections), including the salaries and benefits for all other employees, will come from the City and amounts to another $14.2 million for a total of $31.6 million.  The City has about 1.4 million voters, about the same as the suburbs in Cook County, which fall under the election jurisdiction of the County Clerk.  Comm. Schneider noted that the Clerk was asking for $24.6 million, and wondered why the City’s Election Board needed $5 million more.  Chairman Landgdon Neal explained that the County Clerk is able to call upon services of other County Departments, while the Election Board had to provide its own IT, purchasing, and legal counsel, etc.  (Not asked or answered was why the Election Board couldn’t look to the City to provide some of the services the Clerk receives from the County.)

Chairman Neal said that in order to compare the 2012 budget, one should look at the last year in which there was a presidential election; namely, 2008.  The 2008 budget was 1% greater, and included $3 million from the Help America to Vote Act.  A chief reason for the reduction for 2012 is that the Election Board intends to reduce the number of precincts by 20%, which amounts to about 500 less precincts.  Because of Early Voting and “no-fault” Absentee Voting, there are fewer people actually voting on election day, which allows this consolidation without creating long lines.  Fewer precincts mean fewer election judges and fewer sites that have to be rented.

The Election Board is not proposing to add any new touch-screen equipment, and, in fact, the company that supplied what both the City and County have, no longer makes that model.

Chairman Neal touted the 2,000 high school and 2,000 college students who have been helping on election day, and he says that no other election authority in the country can boast so high a number of young people participating.

Unlike past years, none of the Commissioners raised the question about cost savings should the election duties of the Chicago Board of Elections and the County Clerk be merged under one entity.

Cook County Board of Commissioners

While this meeting supposedly was to cover the departments of the Secretary to the Board and each of the County Commissioners, only the budget for the Secretary to the Board was discussed.  Surprisingly, several of the Commissioners took this public meeting time to ask the Secretary, Matthew DeLeon, about any changes in procedures as a result of Mr. DeLeon and part of his staff moving to a different floor from where the Commissioners have their offices. 

The other main area of questions was directed to the two new positions for legal counsel and administrative assistant called for in the budget.  Many of the Commissioners seemed to have forgotten that they had voted to amend the 2011 budget to add these 3 positions.  This was done in the late hours of the day prior to final passage of the budget, which is why the Commissioners may have forgotten about it.  Another reason may be that the positions have still not been filled.  This is due to the fact that they would be exempt from the Shakman decree (which prohibits the hiring and firing based on politics) and so the County had to seek court approval for the positions before filling them.  There were some questions about the need for these positions and whether they could be eliminated in order to provide some money for salary increases for Commissioners staff whose salaries are proposed to be frozen from 2011.

Mr. DeLeon stated that new cameras for the Board room were being purchased that should allow Board and Committee meetings to be broadcast live on the County’s web site.  Commissioners Suffredin, Tobolski and Silvestri all suggested additional equipment, such as tote boards (for recording votes), screens and projection equipment so the audience in the room (and watching on Channel 900 or on the web) could better follow what is occurring.  This is an issue the League recently raised with Commissioners in letters to all and meetings with many of them.

Even though there was no discussion about the Commissioners’ budgets, which the President is recommending be kept at $360,000 for each (same as that in 2011), this observer noted that the President is also recommending that the number of FTEs for Commissioners Collins (1^st) Steele (2^nd), Murphy (6^th), and Gorman (17^th) be reduced to 1 (just themselves and no staff).  I verified with Commissioner Tobolski that this is not a typo in the budget book.  Expect this to change, but obviously, the President was sending a message.

Independent Inspector General

Patrick Blanchard, the Independent Inspector General, has one of the few areas where the number of employees and overall budget is proposed to be increased.  He explained that his office is dealing with an increase of about 10% in complaints, and he expects to add 2 more people to deal with Shakman decree-related oversight.  He stated that he expects that the Federal Court to find that the County and Forest Preserve District (which his office is also dealing with through an inter-governmental agreement) and Recorder of Deeds’ office to be in compliance with the Shakman Decree in 2012, in part because of the oversight to be provided by his office.  If so, the County will save significant money being paid to the Court-appointed compliance officers and other related costs.  (Note that the Sheriff’s office, the other area in the County that had been under court oversight, has been found to be in compliance by the Court earlier this year.)

Comm. Beavers questioned Mr. Blanchard about his investigation into the $90 million error in the County’s 2010 Annual Report.  Mr. Blanchard stated that there were numerous factors which resulted in the error and it was not appropriate to put the blame on a single person.  Comm. Beavers stated that he thought the President had done just that by firing two people, including the prior Comptroller.

-- reported by Priscilla Mims

Finance Committee Budget Hearings – Feb. 7, 2011

Offices under the President, Clerk of the Circuit Court, Inspector General, Sheriff, Chief Judge, & Juvenile Temporary Detention Center

During the course of these meetings a number of questions are raised by Commissioners that will be responded to outside the public forum in private meetings between the departments and individual Commissioners or in writing in response to written questions from the Commissioners that are shared with all Commissioners. Also, many of these questions and those that are answered in the public forum do not directly relate to the budget, but to the workings of the department.

Offices under the President

Composed of the Office of the President; Department of Human Rights, Ethics, Women's Issues; Judicial Advisory Council; and Department of Homeland Security and Emergency Management.

As a totality, the budgets of these offices decreased by 17% from the General Funds, though individual areas may have increased. There were a number of questions about the entire budget, and it is clear that some Commissioners are still trying to understand why the cuts are necessary. Commissioner Sims pointed out that the County has not raised the property tax levy at all since the early 1990's. If the County were to levy the normal increase that most taxing bodies follow with regard to the growth in the CPI for this coming year, that would generate about $10.8 million more.

Despite the impression that some Commissioners had, the President's Chief of Staff state that all the new employees under the President are at salaries at or below their predecessors.

Commissioner Fritchey asked about possible overlap between the Dept. of Human Rights, Ethics, Women's Issues and the Independent Inspector General. Commissioner Gainer raised the issue of whether the Judiciary Advisory Council (a volunteer board) should have someone with experience in juvenile justice issues with the expectation that the Juvenile Temporary Detention Center is expected to move from federal court supervision to the Chief Judge and a new director will be needed. With regard to the Office of Homeland Security and Emergency Management, several Commissioners expressed concern that the department is located downtown, where the City's and Federal equivalent departments are also located. There was talk of possibly re-locating to the Oak Forest county campus along with the Highway Dept.

Clerk of the Circuit Court (Dorothy Brown)

While the budget reflects only a small reduction of FTEs under the General Funds (and an overall increase of 85 FTEs when also considering Special Purpose Funds and Grants), the Clerk of the Circuit Court, Dorothy Brown, stated that under this budget 45 to 160 current employees would lose their jobs. The range is due to the fact that she is negotiating with the unions as to whether reductions in costs through furlough days or other means could be done in lieu of cutting positions. Commissioner Suffredin explained to this observer later that some of the FTE positions in the budget are funded at $1, meaning that those positions would not be filled unless money becomes available.

The Clerk stated that there is about a 1 to 4 ratio of supervisory personnel to workers, which tracks the number of non-union to union personnel.

Currently, electronic court filings are done only for commercial litigation, but the IL Supreme Court has approved expansion to all areas, which the Clerk expects to implement over the next 18 to 24 months. However, the IL Supreme Court continues to require the Clerk of the Court to print out one paper copy of each pleading. Thus, document storage will continue to be necessary. The Clerk is working with 17 other municipalities to implement electronic traffic citations that could be paid online. The Clerk provided the Commissioner with handouts containing ideas for revenue initiatives and cost savings initiatives, but these were not made available to the public.

Independent Inspector General (Patrick Blanchard)

The President proposes to increase this budget by $375,786 and add 2.9 FTE positions, including 6 new investigators (other positions are being dropped to net to the 2.9 FTEs) to deal with the issues being raised and in order to provide sufficient oversight of the county's compliance with the Shakman decree which is one of the pre-requisites in order that the county could come out from under federal court supervision. The cost of these additional investigators is far less than the costs the county is currently paying to cover the costs of the court-appointed Shakman overseer. Commissioner Fritchey asked about the Clerk of the Court having an inspector general in her office (with 20 FTEs and a $1 million budget) and whether it would make sense to merge that function with the Independent Inspector General (who said he thought it could be done).

Sheriff (Tom Dart)

Has cut his budget 12%, which includes a reduction of FTEs in all areas exception correctional officers at jail, where he is under court order to increase number. These budget cuts will result in the elimination of the graffiti unit and K9 drug unit that are used by suburban municipalities. There will also be fewer deputies assigned to provide security to the court rooms and to patrol the unincorporated areas, which concerns the Sheriff. About 100 current employees will be let go under this budget.

The Sheriff will also no longer be responsible for custodial duties in the courthouses. This function will be transferred to Facilities Management.

Sheriff Dart explained that while the average daily population of the jail has gone down considerably since he took office (due to such alternatives as electronic monitoring), the average stay of those incarcerated has increased by 1.9 days, which amounts to an extra $21 million, showing how important it is to speed up the court process and pursue alternatives to incarceration when safely possible for those awaiting trial.

Other ideas for cost savings that the Sheriff has suggested in prior years, which have not been implemented, include closing the suburban bond courts on weekends (freeing up about 50 Sheriff deputies for duties elsewhere that will cut down on overtime, as well as saving the costs of operating the building), using closed circuit television in lieu of transporting prisoners to court for routine appearances, imposing fees for electronic monitoring, instituting a fee on inmates who can afford it for doctor's visits, consolidation of the Forest Preserve police unit with the Sheriff, and providing video visits rather than personal visits to people in the jail (other than visits by attorneys).

The Chief Judge is going to provide the Sheriff with the means to increase revenues to the county by allowing the Sheriff to oversee about 1/3 of the foreclosed home sales (which are currently all done by private entities that get the revenues for handling the sales).

Commissioner Fritchey told Sheriff Dart that Facilities Management would like to charge back to the Sheriff the costs of repairing damage caused by vandalism inside the jail (see the Feb. 4 report). Sheriff Dart said that since most of the vandalism takes place inside the cells and the guards are not there, he does not believe there is anything he can do to prevent the vandalism, and he cannot absorb those costs.

The Sheriff is partnering with the President's office to look at ways to reduce the number of employees on family and medical leave, utilizing more sophisticated computer tools to alert of possible abuse. Having employees on leave, for whatever reason, raises the overtime needed. Commissioner Suffredin asked whether there could be any cost savings in this budget year that could be used to offset some of the cuts. The Commissioner also suggested the possibility of an ordinance allowing the county to "buy back" vacation and sick leave from employees who are retiring. This would mean the positions of these retiring employees would be vacated sooner, allowing the positions to be filled sooner and reducing overtime.

Commissioner Silvestri said he would like to explore having the suburban municipalities fund the graffiti unit in order to maintain it. Commissioners Murphy and Gorman stated they were against merging the Forest Preserve police into the Sheriff's department. Sheriff Dart said that if there weren't considerable cost savings, then he would not be interested in doing. Commissioner Garcia said he was concerned about reports that federal immigration service personnel were coming into the jail and holding and then deporting undocumented immigrants who were charged with minor offenses. Sheriff Dart said that his department was not working with the immigration personnel and they were not coming into the jail, but they were in the Criminal Courts building. Commissioner Reyes asked about the Boot Camp, an alternative to the State prison system for those convicted, and the Sheriff confirmed the recidivist rate is a relatively low 20%. The Sheriff would like to get additional funds from the State to expand it.

Chief Judge (Timothy Evans)

Judge Evans stated he had cut the budget by a greater amount than is shown in the proposed budget, and that 100 positions have been eliminated. He also said that by maxing out the Special Purpose Funds, he has provided the county with $17 million. However, it is not clear how this can be so.

The Chief Judge said that electronic monitoring has increased by 26%, and he is encouraging the judges to utilize this wherever appropriate since it saves the county about $147/day. He has pledged to work with the President to make sure that judges are imposing the maximum fees. He also said that he is willing to consider the Sheriff's suggestion to close suburban courts on weekends if the Sheriff can ensure that those arrested will be transported to 26^th and California for bond hearings on the weekend. He is concerned about using closed circuit television in lieu of prisoners being physically present in the court rooms for "routine appearances," since he is not sure what is meant by "routine."

Judge Evans discussed a plan to create a new Diversion Program with the State's Attorney that would include a new court division to review bond amounts and consider electronic monitoring.

Juvenile Temporary Detention Center (Earl Dunlap)

This is still under federal court supervision, and it is the court which sets the budget, which is slightly higher ($10,000 more) than in 2010 with 1 less FTE. Mr. Dunlap said that he hoped to have the staffing plan fully implemented by June. He said the Board should consider feasibility and needs assessment for the physical plant. Mr. Dunlap stated that the existing building is not appropriate. Further, the county is getting very little return on its investment in the JTDC. It would be better to put the money into the community to prevent the need for a JTDC. On the plus side, the county has some good alternatives to the JTDC, which is evidenced by the relatively low population of around 340. However, 98% of the young people housed at the JTDC are African American or Latino. The observer left at 6:30 pm, prior to the completion of the questioning by Commissioners.

-- submitted by Priscilla Mims

CC Finance Committee Budget Review – Independent Inspector General, Nov. 2, 2009

Patrick Blanchard, the Independent Inspector General, explained that his budget is lower than 2009 because the costs of the Shakman decree oversight officer are being paid out of the County’s litigation budget, not his budget, and he cut several lower level Investigator II positions in order to fully fund some higher level positions that will be more valuable to the work of the office.  He currently has 9 filled positions, and the 2010 budget proposes 15.  The ordinance that established this department was recently amended by the Board, at Mr. Blanchard’s request, to expand his authority.  He expects to come to the Board in 2010 to seek recognition as an Illinois law enforcement agency so that his area can qualify for grant money.  In determining which issues to follow up on first, he and his deputy perform a triage analysis to determine if criminal behavior might be involved, the availability or potential availability of evidence, and the wideness of the effect of pursuing the issue.  In response to a question from Comm. Gainer, Mr. Blanchard agreed that his area was authorized to pursue issues related to employee absences of all types.

---Submitted by Observer Pris Mims